The complexity of assigned tasks typically increases over time, pending performance. Office interns are likely to receive lower-level tasks initially, such as getting coffee, making copies or filing papers. Training under the supervision of an office assistant typically includes modeling expected tasks and close supervision until you're comfortable completing tasks independently. Training to become an office assistant can include on-the-job training or informal training by volunteering or interning in an office setting. Related: How To Include Your High School Education on a Resume Training Check the company's policy to see if you qualify. You may also be able to advance your education if the company you work for provides tuition assistance or reimbursement. When enrolled full-time, these degree programs typically take two or four years to complete, respectively. Undergraduate degree: There are associate and bachelor degree programs in business-related fields, such as business administration, marketing or communications, that prepare you to be an office assistant. Programs are available in-person and online at community colleges or technical schools and generally take one year to complete. Vocational school diploma: This type of program provides training in verbal and written communication, common software and word processing programs, data entry and customer service skills. Related: 10 Office Assistant Interview Questions and Example Answers Office assistant requirementsĭepending on where you want to work, there may be formal and informal requirements to be hired as an office assistant, including: EducationĪlthough a high school diploma is typically the minimum requirement to be an office assistant, there are also two options for formal education that aspiring office assistants can pursue: Organizing the daily schedule and travel arrangements for office staff and leaders Keeping records of meeting notes, agendas and other key documentsĬompleting data entry, accounts payable or light accounting duties Ordering, monitoring, distributing and restocking office suppliesĭesigning and implementing essential organizational systems Additional responsibilities include:Īnswering phone calls, emails and other written communications promptly This role involves greeting guests, maintaining a clean and inviting office space and executing related tasks under the direction of the office manager, executive secretary or senior office leaders. What does an office assistant do?Īn office assistant is a business administrator who supports the day-to-day operations of an office and its staff members. In this article, we answer the question, "What does an office assistant do?", explore the position's job requirements, key skills, work environment and salary and provide a sample job description. Gaining insight into the role of an office assistant can help you decide if it's right for you. As an office assistant, it may be your responsibility to help maintain smooth operations in the workplace. Businesses often depend on administrators to handle activities in offices.
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